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HomeMy WebLinkAbout06/07/2000AGENDR ITEM !-A IRWINDALE COUNCIL CHAMBER Ji"It 5,40P JUNE 7, 2000 5050 N. IRWINDALE AVENUE 6:00 P.M. IRWINDALE, CA 91706 The City of Irwindale Park & Recreation met in a regular scheduled meeting at the above time and place. ROLL CALL Present: Commissioners: Theresa Chico, Paula Fraijo, Belen Zepeda, Erlinda Duran. Also present: Rod Posada, Public Works Director, Co - Recreation Coordinators, Jackie Delgado and Dan Grijalva, and Secretary Arline Miranda Excused absence: Chairman Dan Diaz APPROVAL OF MINUTES RECREATION COORDINATOR'S UP -DATE (Jackie Delgado) The date of the minutes as listed for approval on the June 7th, 2000 agenda was listed incorrectly. The date listed was June 8, 2000, it should have read May 3, 2000. After making a motion acknowledging the incorrect date, motion was made to approve the minutes of May 3, 2000 as presented. MOTION: Commissioner Chico SECOND: Commissioner Duran All AYES. Jackie presented to the Commission an outline of the 4th of July and Millennium Celebration 2000 up -coming program. The event's activities will begin at 12:00 noon with a variety of foods. There will be face painters and balloon sculptures available. Park & Recreation Minutes 2 June 7, 2000 Interactive activities on the softball field will include a giant 25' x 30' moon bounce, a Titanic Adventure & Iceberg obstacle course, a Clear Climb Rock Wall 25' x 8' wide, water war games, Goliath inflatable Sky Dancers and Pony rides. The program will last till 8:00 p.m. with a Millennium Firework Show" climaxing at 9:00 p.m.. From:00 p.m. until 4:00 p.m. the Mariachi Sonora group will perform and from 4:00 p.m. until 6:00 p.m. "Dance Performance" will perform, and from 6:00 p.m. to 8:30 p.m. and then there will be a special appearance by the celebrated singing group, "Tierra". After a brief discussion, the Commissioners volunteered to help in any way they could. Discussion also included Jackie's recommendation to charge a minimal fee for the games and rides. Jackie also informed the Commission that the City of Irwindale Millennium T -Shirts will be sold throughout the day. Commissioner Fraijo suggested pre -sale tickets for the rides and activities be sold by the recreation department prior to the celebration. Commissioners Zepeda, Chico Park & Recreation Minutes June 7,2000 3 and Duran offered to help sell the tickets. Commissioner Fraijo asked if a banner was going to be put up announcing the celebration. Jackie replied that on Monday, there would be a banner put up over Arrow Highway. Commissioner Duran complimented the staff on the Music -In -The -Park program. She also asked if the snack bar was going to be open during those hours. Jackie answered that she would be meeting with the Teen club and would find out if there would be enough volunteers to sell hot dogs, sodas and pop corn on those evenings. DRUG AWARENESS PROGRAM Jackie gave the Commission an up -date of the proposed Drug Awareness program. She has been in contact with Councilmember Almazan who has proposed the date of August 26 for Workshop No. 1. Jackie informed the Commission that the gym would have to be closed for this meeting and it would be necessary to place down proper floor covering to protect the gym floor. Commissioner Duran gave Jackie a phone number for -the L.A. Sheriff's office to contact someone for assistance with the drug awareness program. Park & Recreation Minutes June 7, 2000 Commissioner Fraijo also gave Jackie a number for the Eddie Lee Home for Youth for the possibility of obtaining a speaker for the program. Jackie presented to the Commission an agenda for the workshop. She told the Commission that one of the contacts from the L.A. Sheriffs had advised her to target the kids and make the program a fun time. He suggested the program have food available and include having a raffle. Commissioner Fraijo offered to approach In -N -Out for donations of certificates for food. Commissioner Chico and Commissioner Zepeda offered to help serve lunch. SUMMER PROGRAM The summer program for the recreation department was mailed today and Jackie handed out programs to the Commission for their review. Everyone complimented Jackie on the program. Public Works Director Posada also complimented Jackie on the program and pointed out to her that many of the cities are having contests to see who has created the best program brochure. DRILL TEAM The drill team is starting and Jackie said that they will make every effort to keep the costs to a minimum Park & Recreation Minutes June 7, 2000 5 in order to help the girls participating. The practices will be Tuesday evening from 6 to 9. A flyer will go out Monday. SELECTION OF BOOTHS Jackie asked Mr. Posada if he would help her draw names for the selection of the booths. Drawn in order for the propane booths: 1. Youth Sports 2. Our Lady of Guadalupe 3. El Buen Pastor 4. Am -Vets 5. Sister -City 6. Our Lady of Guadalupe 7. Divine Savior Non -Propane 1. V.F.W. 2. Chamber of Commerce 3. Divine Savior 4. Senior Citizen 5. Toast Masters 6. Teen Club Bar-B-Que 1. El Buen Pastor BOOTHS There was some discussion regarding the booths that are used at the fiestas. Mr. Posada is still trying to come up with ideas that will be more cost effective than with the booths are that are currently used by the City. The cost in assembling these booths is time consuming and expensive. One idea staff is considering, is to borrow or rent booths from Our Lady of Park & Recreation Minutes June 7, 2000 OVER -LAYING OF STREETS UP -DATE OF PARK'S ACTIVITY 3 Guadalupe Church. Commissioner Fraijo asked who would do the assembling of these booths? Rod answered that the City crew would. Another idea considered, was to look into the cost for renting booths from a rental company or to check with the `farmers markets' to see what they use. A decision was made to rent some booths from the church, (for booths that do not need a screen) and to use the City's own booths for the rest of the clubs. Mr. Posada informed the Commission that the streets around the park would be receiving an over -lay of new asphalt. This will take approximately about a week and will cause some inconvenience because there can be no cars parked in the street. His department will need the cooperation of the recreation department personnel with their help in directing the public into the parking lots. The residents will be notified by the contractors. This project of over -laying will take place June 16th through June 20tH Mr. Posada reported that the drinking fountains had been installed and he expressed his opinion that he thought they were very nice looking. He tested one and said he Park & Recreation Minutes June 7, 2000 SHOWERS & LOCKERS would have the water pressure increased. The progress with the showers and lockers is taking shape. The walls are installed, the frames for the doors are up and the tiles for the lockers are almost completed. All of this work should be done by June 30tH SWIMMING POOL The swimming pool should be completely ready by the time school is out for summer vacation. BUS STOP - YELLOW LINE RESERVED PICNIC AREAS 7 Commissioner Chico requested the yellow line that designates where the children should stand behind when they wait for the school bus, needs to be re -painted. Rod said he would check on it tomorrow. The Commissioners also requested the blue lines designating the picnic reserved areas also be re- painted. BAR-B-QUE PITS Commissioner Fraijo asked if the trays in the Bar-B-Que pits had been fixed? Mr. Posada said he would check. Commissioner Fraijo requested an up -date of the items discussed. Mr. Posada acknowledged her request. THOUSAND HOUR EMPLOYEES Commissioner Fraijo complimented the work of the `thousand hour employees'(actually 999 hours). She said that every time she saw them, they were Park & Recreation Minutes June 7, 2000 COMMISSIONER FRAIJO EXCUSED (6:45 P.M.) COMMISSIONER ITEM SPONTANEOUS COMMUNICATION ADJOURNMENT 8 working hard. Commissioner Zepeda agreed with her and added that she has observed their good work. Commissioner Chico said she has noticed that they keep the park real clean. Rod noted that Joe (Nunez) works closely with them and has a done a great job. At this time Commissioner Fraijo asked to be excused. She had a banquet to attend. Vice -Chairperson Zepeda excused her. Commissioner Chico informed the Commission that on the lasting fishing trip there had been no rotation on the fishing spots on the boat. She felt that since everyone pays the same, people should take turns so everyone will have a turn. She felt that the staff should be aware of this so they can consider it for the next trip. None. There being no further business, Chairman Diaz adjourned the meeting at 6:50 p.m.