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HomeMy WebLinkAbout10/11/2023IRWINDALE CITY COUNCIL CHAMBERS 5060 N. IRWINDALE AVENUE IRWINDALE, CALIFORNIA 91706 OCTOBER 11, 2023 WEDNESDAY 6:40 P.M. The Irwindale CITY COUNCIL met in regular session at the above time and place. ROLL CALL: Present: Councilmembers Larry G. Burrola, Manuel R. Garcia; Mayor Pro Tern Albert F. Ambriz; Mayor H. Manuel Ortiz Absent: Councilmember Mark A. Breceda Also Present: Julian A. Miranda, City Manager; Adrian Guerra, City Attorney; Theresa Olivares, Assistant City Manager; Christopher Hofford, Chief of Police; Kambiz Borhani, Director of Finance I City Treasurer; Eddie Chan, Director of Engineering 1 Building Official; Elizabeth Rodriguez, Public Services Director; Mary Hull, Human Resources Manager, and Laura Nieto, Chief Deputy City Clerk PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Evan Romero. AB 2449 DISCLOSURES None. CHANGES TO THE AGENDA None. COUNCILMEMBER TRAVEL REPORTS None. COUNCILMEMBER COMMENTS MAYOR ORTIZ Mayor Ortiz thanked the Engineering Department for arranging to install the left turn signal at the intersection of Vincent and Arrow. INTRODUCTION OF NEW EMPLOYEES 1 1i7 Z�� 1T1IL�� ���lli► � • PROCLAMATIONS 1 PRESENTATIONS 1 COMMENDATIONS LIFESAVING LIFESAVING RECOGNITION TO IRWINDALE POLICE LT. JOSE RECOGNITION TO VARGAS, SGT. GREG GOMEZ, SGT. JESSE BRAVO, OFC. IRWINDALE POLICE BYRON ARAICA, OFC. STEVEN ORTIZ, OFC. SHAWN CORY, AND DISPATCHERS ERAIN AGUILAR AND JACKIE HERNANDEZ The presentation was made. CITY COUNCIL MINUTES REGULAR MEETING CERTIFICATE OF RECOGNITION TO SURFACEONE 2023 SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS UPDATE IRWINDALE CHAMBER OF COMMERCE QUARTERLY UPDATE ATHENS SERVICES COMMUNITY UPDATE PROCLAMATION PROCLAIMING OCTOBER AS ANTI -BULLYING MONTH CONSENT CALENDAR OCTOBER 11, 2023 PAGE 2 CERTIFICATE OF RECOGNITION TO SURFACEONE The certificate was presented. 2023 SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS UPDATE The update was presented. IRWINDALE CHAMBER OF COMMERCE QUARTERLY UPDATE The update was presented. ATHENS SERVICES COMMUNITY UPDATE The presentation was made. PROCLAMATION PROCLAIMING OCTOBER AS ANTI -BULLYING MONTH The presentation was made. MOTION A motion was made by Mayor Pro Tern Ambriz, seconded by Mayor Ortiz, to approve the Consent Calendar. The motion was unanimously approved; Councilmember Breceda absent. ITEM NO. 1 MINUTES MINUTES The following minutes were approved: A) Regular meeting held September 27, 2023 ITEM NO. 2 WARRANTS WARRANTS The warrant register was approved. ITEM NO. 3 AMENDMENT NO. 2 TO THE NEIGHBORHOOD COYOTE AMENDMENT NO. 2 - PROGRAM MEMORANDUM OF AGREEMENT BETWEEN THE NEIGHBORHOOD CITY OF IRWINDALE AND THE SAN GABRIEL VALLEY COUNCIL COYOTE PROGRAM OF GOVERNMENT MOA WITH THE SAN GABRIEL VALLEY COUNCIL OF GOVTS. RESOLUTION NO. Resolution No. 2023-74-3452, entitled: "A RESOLUTION OF THE 2023-74-3452 CITY COUNCIL OF THE CITY OF IRWINDALE RATIFYING THE ADOPTED APPROVING OF AMENDMENT NO. 2 TO THE MEMORANDUM OF CITY COUNCIL MINUTES OCTOBER 11, 2023 REGULAR MEETING PAGE 3 AGREEMENT BETWEEN THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS AND THE CITY OF IRWINDALE FOR PARTICIPATION IN THE SAN GABRIEL VALLEY NEIGHBORHOOD COYOTE PROGRAM AND AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 2 TO THE MEMORANDUM OF AGREEMENT FOR THE SAN GABRIEL VALLEY NEIGHBORHOOD COYOTE PROGRAM." ITEM NO. 4 AWARD OF CONTRACT FOR HVAC PREVENTATIVE AWARD OF MAINTENANCE AND REPAIR FOR CITY OWNED BUILDINGS CONTRACT FOR HVAC PREVENTATIVE MAINTENANCE AND REPAIR FOR CITY OWNED BUILDINGS RESOLUTION NO. Resolution No, 2023-74-3454, entitled: 2023-74-3454 ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF THE CITY OF IRWINDALE APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT AGREEMENT BETWEEN THE CITY OF IRWINDALE AND ACCO ENGINEERED SYSTEMS FOR HVAC PREVENTATIVE MAINTENANCE AND REPAIRS FOR CITY OWNED BUILDINGS, AND APPROPRIATING ADDITIONAL FUNDING," was adopted. ITEM NO. 5 RATIFICATION OF TOTAL CONTRACT AMOUNT FOR AND RATIFICATION OF PAYMENTS TO PUBLIC SAFETY CONSULTING, INC. FOR TOTAL CONTRACT PERSONNEL INVESTIGATIVE SERVICES AMOUNT FOR AND PAYMENTS TO PUBLIC SAFETY CONSULTING, INC. FOR PERSONNEL INVESTIGATIVE SERVICES RESOLUTION NO. Resolution No. 2023-78-3456, entitled: 2023-78-3456 ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE, CALIFORNIA, RATIFYING THE TOTAL CONTRACT AMOUNT FOR, AND PAYMENTS TO, PUBLIC SAFETY CONSULTING, INC. FOR PERSONNEL INVESTIGATIVE SERVICES," was adopted. ITEM NO. 6 AMENDMENT NO. 1 TO CONTRACT SERVICES AGREEMENT AMENDMENT NO. 1 WITH DICKERSON, MCCULLOCH & ASSOCIATES, LLC FOR TO CONTRACT PERSONNEL INVESTIGATIVE SERVICES AND RELATED SERVICES AGMT. BUDGET APPROPRIATION WITH DICKERSON, MCCULLOCH & ASSOC. CITY COUNCIL MINUTES REGULAR MEETING LLC RESOLUTION NO 2023-77-3455 ADOPTED OCTOBER 11, 2023 PAGE 4 Resolution No, 2023-77-3455, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE AUTHORIZING THE APPROPRIATION OF $31,807.50 FROM GENERAL FUND RESERVES FOR PERSONNEL INVESTIGATIVE SERVICES BETWEEN THE CITY OF IRWINDALE AND DICKERSON, MCCULLOCH & ASSOCIATES, LLC", was adopted, and Amendment No. 1 to Contract Services Agreement with Dickerson, McCulloch & Associates, LLC, was approved. ITEM NO. 7 REQUEST TO APPROVE A PROFESSIONAL CONTRACT AGREEMENT WITH SERVICES AGREEMENT WITH UNIVERSAL ENGINEERING UNIVERSAL SCIENCES (UES) INC., FOR THE ENVIRONMENTAL ENGINEERING ASSESSMENT OF THE PROPOSED SPECIFIC PLAN THAT SCIENCES - INCLUDES THE CONSTRUCTION OF A WAREHOUSE 15801 FIRST STREET DISTRIBUTION CENTER 1 INDUSTRIAL PARK TOTALING UP TO ± 3,000,000 SQUARE FEET WITH ASSOCIATED PARKING, AND ON -SITE MINING AND RECLAMATION ACTIVITIES FOR PROPERTY LOCATED AT 15801 FIRST STREET (APNS 8533-009- 025, 8533-009-026, 8533-009-027, 8533-009-028 & 8533-009-029) The contract with Universal Engineering Sciences (LIES) Inc., for the preparation of an Environmental Impact Report in association with land use entitlement applications for property located at 15801 First Street, Irwindale, CA 91706, was approved. ITEM NO. 8 REQUEST TO APPROVE A PROJECT REIMBURSEMENT PROJECT AGREEMENT BETWEEN THE CITY OF IRWINDALE AND IBY REIMBURSEMENT PROPERTY OWNER, LLC ("OWNER") FOR THE AGREEMENT WITH REIMBURSEMENT OF COSTS ASSOCIATED WITH IBY PROPERTY PROCESSING AND NEGOTIATING PERMITS, ENTITLEMENTS, OWNER, LLC, - AND PROPOSED CONDITIONS OF APPROVAL, INCLUDING 15801 FIRST ST. CEQA, CITY ATTORNEY, AND CONTRACT PLANNING COSTS ASSOCIATED WITH A PROPOSED SPECIFIC PLAN THAT INCLUDES THE CONSTRUCTION OF A WAREHOUSE DISTRIBUTION CENTER 1 INDUSTRIAL PARK TOTALING UP TO ±3,000,000 SQUARE FEET WITH ASSOCIATED PARKING, AND ON -SITE MINING AND RECLAMATION ACTIVITIES FOR PROPERTY LOCATED AT 15801 FIRST STREET (APNS The City Council approved the Project Reimbursement Agreement with IBY Property Owner, LLC, for the reimbursement of costs associated with processing and negotiating permits, entitlements, and proposed Conditions of Approval of the Project, including all CEQA work conducted and all necessary CEQA documents prepared by the CEQA consultant selected by the City as Lead Agency and costs incurred by the City's Attorney's Office and contract services, including but not limited to planning and geotechnical. CITY COUNCIL MINUTES OCTOBER 11, 2023 REGULAR MEETING PAGE 5 ITEM NO. 9 ACCEPTANCE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY ACCEPTANCE OF (OTS) GRANT FUNDS IN THE AMOUNT OF $104,000 FOR CA OFFICE OF TRAFFIC SAFETY EDUCATION AND IMPAIRED DRIVING TRAFFIC SAFETY ENFORCEMENT GRANTFUNDS RESOLUTION NO. Resolution No, 2023-75-3453, entitled: 2023-75-3453 ADOPTED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IRWINDALE APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE 2023-2024 SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) SUB -RECIPIENT AGREEMENT BETWEEN CALIFORNIA OFFICE OF TRAFFIC SAFETY AND THE CITY OF IRWINDALE AND APPROVING THE ACCEPTANCE AND APPROPRIATION OF THE CALIFORNIA OFFICE OF TRAFFIC SAFETY FEDERAL GRANT FUNDS IN THE AMOUNT OF $104,000 FOR THE SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP)," was adopted. ITEM NO. 10 REJECTION OF CLAIM: ANTHONY CARRUTHERS VS. CITY OF REJECTION OF CLAIM: IRWINDALE ANTHONY CARRUTHERS VS. The claim of Anthony Carruthers vs. City of Irwindale was rejected CITY OF IRWINDALE and staff was directed to send a letter of rejection. END OF CONSENT CALENDAR SPONTANEOUS COMMUNICATIONS MIKE INMAN Mike Inman, Assistant Fire Chief for the Los Angeles County Fire Department, commended Police Chief Hofford and the members of the Irwindale Police Department for their extraordinary professionalism during a recent structure fire. He also advised that October is National Fire Prevention Month and provided information on cooking safety. SUZANNE GOMEZ Suzanne Gomez expressed her pride in the Irwindale Police Department. NEW BUSINESS ITEM NO. 11 PEDESTRIAN CROSSING ON IRWINDALE AVENUE (Verbal PEDESTRIAN Update) CROSSING ON IRWINDALE AVENUE CITY MANAGER City Manager Miranda declared a potential conflict of interest with this MIRANDA item and exited the Council Chambers. CITY COUNCIL MINUTES REGULAR MEETING OCTOBER 11, 2023 PAGE 6 STRAWS DRAWN Straws were drawn by Councilmembers Burrola and Garcia, and Chief Deputy City Clerk Nieto on behalf of Councilmember Breceda, to determine which of the three may participate in discussing this matter since they each had a potential conflict of interest. It was determined that Councilmember Breceda could participate. However, since he was not in attendance, the matter was continued to the next Council meeting. ITEM NO. 12 MORADA STREET BLOCK WALL ITEM NO. 13 CONTRACT FOR DESIGN SERVICES — C1V1C CENTER EXTERIOR IMPROVEMENTS PROJECT CITY MANAGER MIRANDA DIRECTOR CHAN MORADA STREET BLOCK WALL (Verbal Update) This item will be discussed under the Special Meeting portion of the Housing Authority meeting. AWARD OF CONTRACT FOR DESIGN SERVICES FOR THE CIVIC CENTER EXTERIOR IMPROVEMENTS PROJECT; P-1054 City Manager Miranda and Councilmember Garcia declared potential conflicts of interest and exited the Council Chambers. Director Chan presented the report. CITY ATTORNEY City Attorney Guerra noted that staff is researching whether City GUERRA Manager Miranda and Councilmembers Breceda and Garcia may participate in discussing 1 acting on this matter. Since a final determination has yet to be made, staffs recommendation on this report has been modified so that, if the Council decides to approve the subject contract, either the City Manager, Assistant City Manager, or Director of Engineering may sign the contract. MAYOR ORTIZ Responding to several questions by Mayor Ortiz, Director Chan clarified that the amount of $323,863 as shown in the staff report includes a 15% project contingency allotment. ROBERT DIAZ Robert Diaz asked clarifying questions regarding conflicts of interest, to which City Attorney Guerra discussed conflict of interest procedures and recommended that those officials with potential conflicts abstain from this matter until more research is conducted. In response to a question by Mr. Diaz regarding contracts, City Attorney Guerra added that the City generally contracts with the lowest responsible bidder but noted that the Council has some discretion in determining responsibility or other potential issues. CITY COUNCIL. MINUTES OCTOBER 11, 2023 REGULAR MEETING PAGE 7 COUNCILMEMBER Councilmember Burrola asked about the site that a new fountain BURROLA would be placed and about whether the cost of the fountain is included in this contract, to which Director Chan advised that the site for the fountain has not yet been determined. He added that the cost to design the fountain is included in this contract and noted that the installation of the fountain at an area that does not already have a water supply would create the need for additional designing, which would cost extra; however, this extra amount would be covered by the project contingency. MOTION A motion was made by Mayor Pro Tern Ambriz, seconded by Councilmember Burrola, to authorize the City Manager, Assistant City Manager, or Director of Engineering to enter into an agreement with IMEG Corp. in the amount of $281,620 for design services for the preparation of construction documents for the Civic Center Exterior Improvements Project, and to approve a 15% project contingency in the amount of $42,243 to cover any unforeseeable changes that may arise during design. The motion was unanimously approved, Councilmembers Breceda and Garcia absent. COUNCILMEMBER At 8:10 p.m., Councilmember Garcia and City Manager Miranda GARCIA AND CITY returned to the Council Chambers. MANAGER MIRANDA PUBLIC HEARINGS None. CITY MANAGER'S REPORT CITY MANAGER City Manager Miranda presented his report. MIRANDA 1) The Community Development Department is accepting survey responses relating to the potential rezoning of residential properties from Al to R1. The department will also host an encore presentation of its Environmental Justice and Safety Elements Workshop on October 18. 2) The Human Resources Department is accepting applications for one part-time Intern position in the Community Development Department and for one full-time Administrative Secretary position in Engineering. 3) The Police Department is selling items as part of a its fundraiser to raise breast cancer awareness. 4) A new traffic signal at the Olive Pit has been activated and signal timing has been implemented. 5) A Bulky Item Pickup event has been scheduled for October 13 with a Compost Giveaway event to be held the next day. 6) Chief Hofford provided an update on the structure fire that occurred on Monday, October 9. 7) He also provided updates on events and activities being scheduled by the Library and the Recreation Department. CITY COUNCIL MINUTES REGULAR MEETING REQUESTS BY COUNCILMEMBERS FOR FUTURE AGENDA ITEMS ADJOURNMENT None. There being no further burin adjourned at 8:19 p.m. OCTOBER 11, 2023 PAGE 8 to conduct, the meeting was M. Nieto, MMC Deputy City Clerk Approved as submitted at the meeting held October 25, 2023.