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ORDINANCE NO. 582
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF IRWINDALE
APPROVING ADJUSTMENTS TO THE BUDGET
FOR FISCAL YEARS 2003-2004 AND 2004-2005
WHEREAS, the City Council ("City"), pursuant to its Resolution No. 2003-31-
1896, adopted its budget for Fiscal Years 2003-2004 and 2004-2005 Budget ('Budget')
on June 16, 2003; and
WHEREAS, the City desires to make adjustments to the adopted Budget
consistent with the activities and progress of projects and programs that have transpired
since the adoption of the Budget; and
WHEREAS, a copy of the proposed budget adjustments have been on file in the
Office of the Deputy City Clerk for public review; and
WHEREAS, the City Council conducted a duly noticed public hearing to consider
the proposed budget.
NOW, THEREFORE, the City Council of the City of Irwindale hereby ordains as
follows:
SECTION 1. That the appropriations and adjustments to the Budget for Fiscal
Years 2003-2004 and 2004-2005 listed in the attached "Exhibit A," and as modified by the
City Council, are hereby approved.
SECTION 2. That the Deputy City Clerk shall certify to the passage of this
Ordinance and shall cause the same to be published or posted, as required by law.
PASSED, APPROVED AND ADOPTED this 15t day of June 2004.
Mark A. Breceda, Mayor
Ordinance No. 582
Page 1
State of California }
County of Los Angeles } ss.
City of Irwindale }
I, Linda J. Kimbro, Deputy City Clerk of the City of Irwindale, California, do hereby
certify that the foregoing Ordinance No. 582 was duly introduced at a regular City
Council meeting held on the 18th day of May 2004, and adopted at a regular meeting of
the City Council held on the 1St day of June 2004, by the following roll call vote:
AYES: Councilmembers: Miranda, Tapia, Garcia, Ramirez, Mayor Breceda
NOES: Councilmembers: None
ABSENT: Councilmembers: None
ABSTAIN: Councilmembers None
i �Kimcme
Deputy City Clerk
AFFIDAVIT OF POSTING
I, Linda J. Kimbro, Deputy City Clerk, certify that I caused a copy of Ordinance No. 582, adopted by the City Council of the City of
I 'ndale stile
regular meeting held June 1, 2004, to be posted at the City Hall, Library, and Post Office on June 2, 2004.
I I Dated: June 2, 2004
i a J. Kimb MC
eputy City Clerk
W
Ordinance No. 582
Page 2
EXHIBIT "A"
MID TWO YEAR BUDGET REVIEW FOR
F/Y 2003-2004
2004-2005
CITY OF IRWINDALE & IRWINDALE COMMUNITY REDEVELOPMENT AGENCY
MID TWO YEAR BUDGET REVIEW FOR F/Y 2003-2004, F/Y 2004-2005
TABLE OF CONTENTS
Page
Budget Memo 1-2
Summary of General Fund Additional Discretionary Operating Proposals 3-4
General Fund, Fund Balance F/Y 2003/04 a
General Fund, Fund Balance F/Y 2004/05
F/Y 2003/04 & 2004/05 Additional Estimated Revenues
FY 2003/04 & 2004/05 Estimated Revenues
8-10
Request for Additional Discretional Operating Approp. (Detail) F/Y 2003/04 & 2004/05
11-13
Request for Additional Non -Discretional Operating Approp. F/Y 2003/04 & 2204/05
14-18
Request for Additional One Time Non Discretional Approp. F/Y 2003/04 & 2004/05
19-20
Request for Additional One Time Discretional Approp. F/Y 2003/04 & 2004/05
21-23
Request Appropriations
to be Carried Over from F/Y 2003/04 to F/Y 2004/05
24-25
ICRA Request for Additional Approp & Carry Overs, F/Y 2003/04 & 2004/05 (Detail)
26-28
ICRA Industrial Non -Bond Proceeds (Fd 2) & Industrial Bond Proceeds (Fd 33)
29-33
Fund Balances, Revenues, & Expenditures
ICRA Industrial Tax Increment (Fd 8), Fund Balance, Revenues, & Expenditures
34
ICRA Low & Moderate Housing (Fd's 3 & 31), Fund Balances, Revenues, & Expenditures
35-36
Irwindale Housing Authority (Fd 4), Fund Balance, Revenues, & Expenditures
37
K
r' )
Date: May 18, 2004
To: Honorable Mayor and City Council/Chairman and Redevelopment Agency Board and
Housing Authority
From: Abraham De Dios, Director of Finance
Subject: Adjustments to FY2003-2004 and 2004-2005 Budget
Consistent with the city's practice we have submitted the proposed budget adjustments reflecting the
progress of projects and programs, and developments that have occurred during the budget term. The
adjustments to the previously adopted budgets for FYs 2003-2004 and 2004-2005 consists of operating
and one-time expenses, and these have been grouped into those that are discretionary vs non -
discretionary ones. Non -discretionary expenses reflect expenditures that have already been incurred but
for which the corresponding appropriations had not been made. One example of this category is the
salary adjustments that were previously approved by the City Council in July 2003. Therefore, legal
action by the governing bodies appropriating funds for the expenses is required. Discretionary expenses
are those which the respective governing bodies may consider to approve, disapprove or approve some
modification of the expense requests. The specifics of each group of expense requests are listed herein on
pages 11 through 28.
For FY 2003-2004 General Fund a total of $4,950 requests for operational expenses is discretionary. For
FY 2004-2005 the discretionary operating expenses requested is $345,550. The projected General Fund
Operating Surplus (the difference between Operating Revenues of $14,152,450 and Operating Expenses
of $14,152,050) prior to considering the additional $345,550 operating expenses requested is $345,950
(see page 3 herein). If all of the requested operational expenses were to be approved the projected
General Fund Operating Surplus for the second fiscal year would be reduced to $400. The significant
additional operating expenses requested include two full-time police officer positions amounting to
$200,000; one public works employee for $81,000; and one part-time library technician for $16,300.
Recreation and Senior Citizens Center operational expense requests consist of several items which
amount to $14,750 and $30,500 respectively.
The General Fund Reserves at the end of FY 2003-2004 are estimated to total $9.96 million exclusive of
the $6 million reserved for mining taxes paid under protest (see page 5). For FY 2004-2005 the estimated
General Fund Reserves amount to $10.55 million exclusive of the $7.28 million reserved for mining
taxes (see page 6). If the City were to use $4.0 million of its General Fund Reserve for the construction
of the proposed new $7.0 million library, the City's General Fund Reserve would be reduced to $6.55
million. The Redevelopment Agency could provide the remaining $3.0 million from its bond proceeds
after successful completion of the financial merger of the three existing redevelopment projects. Please
note that the General Fund Reserve balance would probably be reduced by any revenue shifts that the
State may require. Representatives of local governments, the Governor, and the State Legislature are in
the midst of negotiations that include contributions to the state and Redevelopment Agency ERAF Shifts
from FYs 2003-2004 and 2004-2005.
The only significant adjustment to the Redevelopment Fund (tax increment revenue fund) is to
appropriate monies to provide for the $147,000 per year increased amount reimbursable to the City for
T:\WordData\ABE\finance\budget\BudadjustMessageFY2003-2004 and 2004-2005.doc Page 1
the costs of staff services to be provided to the Agency as approved pursuant to Agency Resolution No.
CR (I) 2004-09-428. The estimated fund balances at the end of FY 2004-2005 consists of $5.09 million
of Non -Bond Proceeds, and $8.92 million of Bond Proceeds (see page 30). However, should the City
decide to implement the construction of the proposed new library, the Agency's Bond Proceeds would be
reduced by $3.0 million. The Non -Bond Proceeds balance would probably be further reduced by any
ERAF Shifts that the State mandates.
For the Low and Moderate Income Housing Fund additional appropriations of $370,000 in 2003-2004
and $170,000 in 2004-2005 are necessary to fund the increased rehabilitation loan activity. In addition,
the anticipated development and sale of 52 single family detached homes of Phases I, IA, and II of the
Master Housing Development Plan will require $3.96 million of Silent Second subsidies to the home
buyers, and $1.55 million of subsidy to the developer pursuant to the approved Disposition and
Development Agreement with Irwindale Homes, LLC. The Low and Moderate Income Housing Fund are
projected to have a $7.48 million balance at the end of FY 2004-2005 (see page 36). The Housing
Authority's estimated corresponding fund balance is $2.36 million (see page 37).
attachments
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T:\WotdData\ABE\finance\budget\BudadjuatMeaeageFY2003-2004 and 2004-2005.doc Page 2
CITY OF IRWINDALE FY 2004-2005 BUDGET
OPERATING EXPENSES REQUESTED AND
IMPACT ON ANNUAL OPERATING SURPLUS
ESTIMATED ANNUAL OPERATING SURPLUS AT END OF FY 20042005 BEFORE THE
FOLLOWING ADDITIONAL EXPENSES REQUESTED
ADDITIONAL OPERATING EXPENSES REQUESTED:
I FINANCE DEPT- Overtime for Audlt,BudgeL Year-end ActlAies
2 GENERAL GOVERNMENT BUILDING & GROUNDS -Annual Replacement of Softball Field Lights
3 PUBLIC WORKS- New FulkTime Street Maintenance /Equipment Operator Position
4 POLICE DEPT- New full -Time DetmOve Position
5 POLICE DEPT -Unfreeze One Fult-Time Police Officer Position
TOTAL REQUEST POLICE DEPT
6 RECREATION-Travel/Training on Common Sense, Discipline, Leadership and Customer Service
7 RECREATIONJuly 4th Fireworks, price increase
8 RECREATION- Halloween Carnival Supplies, cost increase
9 RECREATION -Music In The Park, to increase quality
10 RECREATOOW Snack Bar Equipment Repairs
11 RECREATION- Pool Operating Supplies
12 RECREATION- Youth Football, Basketball, Cheerleaders Uniforms. Increase in no. of paretlpants
13 RECREATION- Youth Foolbail, Basketball, Cheerleader Trophys. Increase in no of participants
14 RECREATION -Children Field Trips. Increase In no. of partidpants
1NEATIOWSohool Bus License Renewal and Training for Recreation Manager
16 RECREATIOIN-Program Brochure enhancement
17 RECREATION -Treadmills maintenance
TOTAL REQUESTED BY RECREATION
16 SENIOR CITIZENS CENTER -Bingo prizes and supplies
19 SENIOR CITIZENS CENTER -Bunco prizes and supplies
20 SENIOR CITIZENS CENTER. Holiday Craft Supplies
21 SENIOR CITIZENS CENTER- Valentines Dance
22 BEN IOR CITIZENS CENTER- Spring Dance
23 SENIOR CITIZENS CENTER -Step Out for Senior Center Walk'
24 SEN IOR CITIZENS CENTER. Hawaiian Luau
25 SENIOR CITIZENS CENTER -Grand Parents Tea Party/luncheon
26 SENIOR CITIZENS CENTER -Senior Prom Dance
27 SENIOR CITIZENS CENTER. Fashion Show
28 SENIOR CITIZENS CENTER-TravellTralning staff computer training
TOTAL REQUESTED BY SENIOR CITIZENS CENTER
29 LIBRARY- Library Technician 1,000 hrs.
30 LIBRARY- annual uniforms
TOTAL REQUESTED BY LIBRARY
TOTAL ADDITIONAL OPERATING EXPENSES REQUESTED
ESTIMATED ANNUAL OPERATING SURPLUS IF ALL THE ABOVE OPERATING REQUESTS WERE TO BE
APPROPRIATED
$ 345,950 $ 345,950
REQUESTED RECOMMENDED
$ 1,000 $ 1,000
1,500
81,000
$ 100,000
100,000
200,000
700 700
500
300 300
3,000
3,000
1,000
1,000
1,000
1,000.
500
500
1,000
1,000
3,000
3,000
250
2,000
2,000
1,500
1,500
14,750
500
500
500
500
500
4,000
2,500
4,000
2,500
4,000
2,500
4,000
2,500
4,000
2,500
4,000
3,000
4,000
3,000
1,000
1,000
30,600
16,300
500
500
16,800
$ 345,560
$ 400
14,000
20,500
500
$ 36,000
$ 309.950
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E
City of Irwindale
Request for Additional Non -Discretional Operating Appropriations 03/04 & 04/05
LEGISLATIVE
City Council
$ (4,100) $ 29,000 Total City Council
$ (4,100) $ 29,000 Total Legislative
LEGAL
(10,000) (10,000) Total Legal
ADMINISTRATION
Community Relations
$ 1,700 $ 2,900 Total Community Relations
Election Svcs
(23,600) Total Elections Svcs
Business License
$ (2,300) $ (1,900) Total Business License
City Manager
$ 8,450 $ 11,800 Total City Manager
Community Development
$ 5,600 $ 7,400 Total Community Development
Housing
$ - $ 1,300 Total Housing
Personnel
$ 1,550 $ 4,450 Total Personnel
City Clerk
$ 500 $ 13,000 Total City Clerk
$ 15,500 $ 15,350 Total Administration
FINANCE
Finance Operations
$ 11,850 $ 17,350 Total Finance Operations
$ 11,850 $ 17,350 Total Finance
W
N
D- 1A
City of Irwindale
Request for Additional Non -Discretional Operating Appropriations 03/04 & 04/05
GENERAL GOVERNMENT BUILDINGS & GROUNDS
Custodial
General Maintenance
$ 6,100
$
Park Maintenance
$ 1,000
$
$ 7,100
$
NON -DEPARTMENTAL
2,100 Total Custodial
1,600 Total General Maintenance
750 Total Park Maintenance
10,450 Total General Government Buildings & Grounds
Resident Vision/Prescription
$ (49,500) $ (49,300) Total Resident Vision/Prescription
Summer Youth
$ 300 $ 500 Total Summer Youth
Hazard & Other/nsurance/Admin Fees
$ 142,200 $ 142,200 Total Hazard & Otherinsurance/Admin Fees
Misc Expenses
$ 5,000 $ 5,000 Total Misc Espenses
$ 98,000 $
POLICE DEPARTMENT
Administration
$ 11,300 $
98,400 Total Non -Departmental
(23,900) Total Administration
Records and Communications
$ 7,600 $ 99,300 Total Records & Communications
Investigations
$ 4,300 $
Patrol
$ 190,000 $
l�
Explorer
$ 200 $
2,400 Total Investigations
105,300 Total Patrol
100 Total Explorer
Pon? 1S
City of Irwindale
Request for Additional Non -Discretional Operating Appropriations 03/04 & 04/05
Canine
$ - $ (900) Total Canine
Traffic Safety
$ - $ (3,050) Total Traffic Safety
$ 213,400 $ 179,250 Total Police Department
PUBLIC WORKS
Street Painting & Signs
$ - $ 750 Total Street Painting & Signs
Street Sweeping
$ 250 $ 1,950 Total Street Sweeping
Public Works Operations
$ 113,350 $ 117,600 Total Public Works Operations
Residential Waste
$ 50 $ 350 Total Residential Waste
Street Landscaping
$ - $ 2,250 Total Street Landscaping
$ 113,650 $ 122,900 Total Public Works
BUILDING & SAFETY
Permits
$ (2,800) $ (2,200) Total Permits
Code Enforcement
$ 1,450
$
23,900
Total Code Enforcement
$ (1,350)
$
21,700
Total Building & Safety
RECREATION
Special Events
$ (200)
$
300
Total Special Events
Snack Bar
$ (200)
$
50
Total Snack Bar
Pool
$ 8,050
$
8,150
Total Pool
Ph
UK
Page 16
City of Irwindale
Request for Additional Non -Discretional Operating Appropriations 03/04 & 04/05
Teens
Leagues
$ 750 $
Tiny Tots
$ 1,850 $
Special Activities
$ 1,500 $
Field Trips
$ 3,750 $
School Transportation
$ 7,300 $
Gym/Lobby
$ (21,750) $
Administration
300 Total Teens
1,100 Total Leagues
2,150 Total Tiny Tots
1,900 Total Special Activities
4,350 Total Field Trips
8,150 Total School Transportation
(21,750) Total Gym/Lobby
$ 4,750
$
4,850 Total Administration
$ 5,800
$
9,550 Total Recreation
SENIOR CENTER
Breakfast/Luncheon
$ (3,000)
$
(2,500) Total Breakfast/Luncheon
Hair Styling
$ -
$
150 Total Hair Styling
Crafts/Sp Activities
$ (5,000) $
Senior Trips
Transportation Services
Special Events
50
(4,700) Total Crafts/Sp Activities
300 Total Senior Trips
200 Total Sr Transportation Services
100 Total Special Events
City of Irwindale
Request for Additional Non -Discretional Operating Appropriations 03/04 & 04/05
Administration
3,000 7,900 Total Administration
$ (4,950) $
LIBRARY
1,450 Total Senior Center
Library Operations
$ 10,200 $ 12,850 Total Library Operations
$ 10,200 $ 12,850 Total Library
PLANNING
Planning Operations
$ 17,850 $ 20,000 Total Planning Operations
General Plan Update
$ 40,900 $ 45,950 Total General Plan Update
$ 58,750 $
ENGINEERING
Engineeering Operations
$ 6,500 $
65,950 Total Planning
(7,250) Total Engineering Operations
Enviromental Mandates
$ (35,000) $ (34,750 Total Enviromental Mandates
$ (28,500)
$
(42,000) Total Engineering
$ 485,350
$
532,200 Grand Total Non -Discretional Operating General Fund
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