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HomeMy WebLinkAbout11/03/1999IRWINDALE COUNCIL CHAMBER 5050 N. IRWINDALE AVENUE IRWINDALE, CA 91706 AGENDA nuITEM 1 DEG 1, 1999 NOVEMBER 3, 1999 WEDNESDAY 6:00 PM. The Irwindale Parks & Recreation Commission met in regular adjourned session at the above time and place. ROLL CALL Present: Commissioners: Theresa Chico, Paula Fraijo, Belen Zepeda, Erlinda Duran and Chairman Diaz. Also present: Co -Recreation Coordinator Jackie Delgado, City Engineer Rod Posada, and Secretary Arline Miranda. APPROVAL OF MINUTES The minutes of October 6, 1999 were approved with the correction on page 5, paragraph one: Cypress Street should have read Irwindale Avenue. Motion: Commissioner Fraijo Second: Commissioner Zepeda Abstain: Commissioner Chico CALMAT BERM (HUSTON AVE)Chairman Diaz asked about the oleanders on the CalMat berm. Chairman Diaz explained to Mr. Posada that he knows the oleanders are drying up because the water has been turned off. Mr. Posada, said he has spoken to CalMat and he reported they would take better care of that area. PUBLIC WORKS DIRECTOR'S Director Rod Posada reported that the City REPORT forces have been working on the chain link fence. Chairman Diaz commented on how nice the fence looked. He reported: that the dugouts had been worked on; that the metal sticking out of the wood had been fixed; that the tennis courts had been resurfaced. Commission Duran asked about the cracks on the tennis courts she had observed. Mr. Posada said he had not noticed and would check it out and get it fixed. He added that a purchase order had been issued for the score board and a decision would have to be made as to where to place the scoreboard. In discussing the tree and the problems it has caused and could cause, it was decided they Park & Recreation Minutes Page 2 November 3, 1999 would tackle the tree situation if and when the sewer would become blocked again. Commissioner Chico asked about the water fountains and the location of where they would be placed. It was agreed they would not be placed near the sand play area. With regard to the proposed park on Nora Avenue, he reported that staff is currently working on the plans. He said that when the plans are available he would submit them to the Commission for their review. Mr. Posada said the plans are almost completed for the showers and lockers. He told the Commission that they were welcome to come and see these plans in Jackie's office or in his office. Commissioner Chico asked what the time frame was for the scoreboard and Rod answered that it would be available in about three weeks. Commissioner Chico said she was hoping it would have been put up and in time for some of the young boys' football games. RECREATION LEADERS REPORT Co -Recreation Coordinator Jackie Delgado explained to the Commission that she and Dan would take alternate meetings. She presented Dan's report for the month of October. Featured for the month of September was a concert featuring the Los Lobos Band, the UCLA vs Arizona football game and a trip to Santa Anita Racetrack. The basketball league is beginning, they are waiting for money for the men's league. The women softball games will begin this month. Flag football has begun with 35 participants. Jackie reported the tennis courts are looking good and that the nets were being put up today. With regard to the swimming pool, Dan, Jackie and David Rodriquez attended a Park & Recreation Minutes Page 3 November 3, 1999 Certified Pool Operators class. Though the training was intense, Jackie said she believed they benefited from it. Commissioner Chico asked about the pumps near the swimming pool. She heard them making loud noises and asked if they were always that loud. Jackie said she would look into it and find out. Jackie thanked the Commission for their help with the Halloween Carnival. She said that without the volunteers, specifically the Commissioners and their families they couldn't have done it. The event was a success. She reported that the bingo game went well, and the snack bar was non-stop, -- they even ran out of hot dogs. They had anticipated having a pizza -walk but had to sell the pizza because they ran out of hot dogs. Commissioner Diaz Chairman Diaz suggested a cakewalk for next year. Commissioner Fraijo suggested a pumpkin walk. The haunted house didn't pan out. Jackie said they learned they need to work on this kind of project two or three months before the event. Commission Fraijo said she thought flyers pertaining to the Halloween party was sent out to late. Jackie said there was some miscommunication regarding the flyers. Commissioner Duran suggested they have in-service meetings and believed that would help with the organization and delegation of duties. what they're. Jackie said she believed this was a real learning experience. It helped her to learn to deal with the public in a timely way. She plans to continue to have meetings before and after a function with her staff. Jackie said the department had received many favorable comments about having the Park & Recreation Minutes Page November 3, 1999 Halloween party on Saturday night instead of Halloween night. Chairman Diaz agreed and said the bottom line was that the kids enjoyed both nights. There was a suggestion that there be a broader range of ages to be used for the judging of the Halloween costumes. It was suggested age groups from infant to 3 years; 4 years to 7; 8 years to 12 and 13 years to 16 years of age. Chairman Diaz thanked Jackie for a job well done with the Halloween party. She in turn again thanked the Commission for their generous help. TEEN CLUB Jackie reported that the softball & volleyball games for the 15 to 16 -year-olds with Our Lady of Guadalupe was quite successful. The players from OLG were somewhat smaller and our group was somewhat larger and intimidating, but they beat us! It was a very good experience and the Bar-B-Que that followed was real nice. She said it was a real positive experience for all involved. Jackie said the Knottsberry Scary Farm was a great time for everyone and was a great trip! Commissioner Chico thought that an excess amount of candy was handed out and suggested pencils and other items might be tried next year. She also wondered if they couldn't have a costume parade of the winners. She suggested that chairs be provided and trashcans be placed in the area. Rosie Guerrero in the audience asked why Dan Grijalva wasn't there to help. Jackie explained that arrangements had previously been made for another trip and Dan was attending to that. Jackie explained how she had delegated the bingo game, the snack bar, (Delfi was in charge) and with the other staff members, the Commissioners and Carol Acosta providing their help, things had worked out quite well. Park & Recreation Minutes Page 5 November 3, 1999 Commissioner Chico suggested they have a separate line for refreshments for the volunteers the next time they have a fiesta or other occasion. This would enable them to return to the booth they are helping with much more quickly. DRILL TEAM Rosie Guerrero thanked Jackie for the fine work the drill team displayed in their participation at the Azusa Golden Days Parade.October gth. It was an extremely hot day and this was the girl's first participation. It was a pleasant surprise and everyone was proud of the girls when they received a 2nd place award. It was suggested an article be placed in the newsletter to acknowledge the fine job the girls did. HIP HOP A small group has signed up for Saturday mornings. The department is trying to get some of the older children interested. TINY TOTS The parents & staff are doing a great job. The parents and staff are trying to raise money for a computer. There will be a book fair. The department expects to receive 20% of the money earned. The workers worked hard. Most of the items were donated and the snack bar earned $400. The Tiny Tots had a field trip to CalPoly. Unfortunately there were no pumpkins. The department ended up taking the children to a pumpkin field on Arrow Highway and Azusa Ave. They enjoyed that trip very much. Maybe next year they can plan to go earlier in the month so there will be pumpkins still available. The Tiny Tots had a little parade of their own dressed in their costumes. They paraded and visited the administration building, the police department, the city yard and the library. The departments were expecting the little Trick -or - Treaters and handed out candy to them. Park & Recreation Minutes November 3, 1999 CHRISTMAS PARTY Page 6 The Christmas party should be the 7th or the 8th of December. Commissioner Chico requested more chairs be used for the program. Commissioner Fraijo asked if the senior citizens would be selling any of their crafts. Jackie said she'd ask them. Jackie also said she is looking for someone to play Santa. She wondered if Chairman Diaz would be interested. It was asked if the Teen Club would be selling cookies and other goodies. It was suggested donations be obtained for the Teen Club. Commissioner Duran asked if there was going to be a tree ceremony lighting this year. Commissioner Duran suggested a permanent tree be used and Commissioner Fraijo suggested this year's tree be in honor of the new millennium. Commissioner Fraijo also suggested the Northview High School Band and Choir be invited to play and sing for the Christmas Program. CAR SHOW There will also be a car show December 5h. There has been some good publicity efforts. It had originally been planned to have the car show begin in front of City hall but the ballpark will be used instead. Jackie was advised by Chairman Diaz to confer with the City crew regarding the sprinklers and the cones or any other equipment they might need. With regard to the bus situation discussed, the State of California certifies and requires that the busses seat 84 students and our bus conforms to that requirement. Some of the students that ride the bus had been complaining that there were four students to a seat. Jackie said that there hasn't been a problem of that situation reported by the bus drivers. The bus drivers are responsible to ensure there is no overcrowding. Park & Recreation Minutes November 3, 1999 Page 7 PARK RESTROOMS Commissioner Chico reported that a homeless person had inadvertently been locked in the park restroom by the policeman patrolling the park. The Commission expressed their disdain and concern. SPONTANEOUS COMMUNICATION David Chico, 16039 Pepper Tree lane suggested that staff should coordinate any plans with the City crew in order to prepare for the car show. Mr. Chico also suggested that the speed signs be posted closer to the schools. ADJOURNMENT There being no further business, Chairman Diaz adjourned the meeting to December 1, 1999. The meeting adjourned at 7 p.m..