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HomeMy WebLinkAbout04/04/2001IRWINDALE COUNCIL CHAMBER APRIL 4, 2001 5050 N. IRWINDALE AVENUE WEDNESDAY IRWINDALE, CALIFORNIA 91706 6:00 P.M. The Irwindale PARKS & RECREATION COMMISSION met in regular session at the above time and place. ROLL CALL: Present: Commissioners Theresa Chico, Paula Fraijo; Vice Chair Belen Zepeda; Chair Dan Diaz Absent: Commissioner Erlinda Duran Also present: Camille Diaz, Assistant for Administrative Services, Rod Posada, Director of Public Works; and Linda Kimbro, Deputy City Clerk. APPROVAL OF MINUTES MOTION Commissioner Chico made a motion, seconded by Commissioner Fraijo, to approve the minutes of the meeting of February 21, 2001, as submitted; and to approve the minutes of the meeting held March 14, 2001, as corrected under the heading Commissioner Items, to reflect Commissioner Fraijo speaking with Recreation Supervisor Grijalva about the softball game schedule, rather than Commissioner Chico. Motion was unanimously approved. Commissioner Duran absent. DIRECTOR OF PUBLIC WORKS UPDATE Director of Public Works Posada advised that a purchase order has been issued for the El Nido Park equipment, which will be delivered within a five-week period with two days needed for installation. Mr. Greg Meek, of Landscape Structures Equipment, will supervise the installation and the work will be done in-house to help save on the cost. The first structure will cost approximately $9,000 and the second will be approximately $3,000. Commissioner Chico questioned why both pieces of equipment had been ordered since the Commission had not seen the new diagram for the second structure. Director of Public Works Posada advised that he has the new diagram on display in his office if the Commissioners want to review it after the meeting. Chair Diaz asked if the new benches and barbecue equipment had been delivered, and PARKS & RECREATION COMMISSION MINUTES APRIL 4, 2001 REGULAR MEETING PAGE 2 Director of Public Works Posada confirmed, but the placement still needs to be determined. Commissioner Chico commented on how nice the park was looking and complimented staff on its work. RECREATION SUPERVISOR UPDATE Recreation Supervisor Grijalva advised that while a few of the recreation programs are ending, his staff has sent out flyers regarding the new programs being offered. The diving boards and stands have been delivered and will be installed in time for Sunday's opening. His staff is preparing themselves for spring break, with plans for the Day Camp Program to go skating and take a trip to Knotts Berry Farm. The teenagers will take a trip to Magic Mountain. The Easter Program will be on Saturday, April 14th, and will feature the Tiny Tots performing a couple of songs, the newly formed Drama Club performing a short play, and an Easter magic show. He asked for volunteers for the Easter Egg Hunt, and the Commission responded accordingly by offering their participation. The Tuesday women's softball league has just started, with the men's softball league starting as soon as two more teams pay. Commissioner Chico commented that the youth basketball league was really great because of the parents' involvement and participation, which the children also seemed to appreciate. Recreation Supervisor Grijalva agreed that having the parent's participation is essential. He conveyed his hopes that this enthusiasm will move to the football field for future activities. She also complimented Commissioner Zepeda for her running of the snack shop. POLICY FOR USE OF CARDIOVASCULAR FACILITIES Recreation Supervisor Grijalva proposed changing the admission age for use of the cardiovascular facility from 13 to 16 years of age. He said that the adult residents, who take the work out room seriously and want the machines to be treated properly, have voiced several complaints. He has also noticed that a television has been abused, the blinds cut, and the equipment settings have been left at an inappropriate level. PARKS & RECREATION COMMISSION MINUTES APRIL 4, 2001 REGULAR MEETING PAGE 3 Commissioner Chico asked how many children of that age range have access to the facility and if they are supervised. She suggested a possible sign -in sheet. Recreation Supervisor Grijalva said there is only one person posted in the lobby, and once the users have been issued the code they can go in and out as they please, making it very difficult to monitor the situation. MOTION Commissioner Fraijo made a motion to change the age requirement from 13 to 16 for use of the cardiovascular facility. Seconded by Commissioner Zepeda. The motion was unanimously approved, Commissioner Duran absent. Commissioner Chico suggested that there be a sign posted notifying users of this change. PROCEEDS FOR ANNUAL CAR SHOW Assistant for Administrative Services Diaz advised that the Recreation Department will be hosting the annual Car Show and suggested that the proceeds go to the Irwindale Educational Foundation. It is expected that the proceeds could reach as high as $4,000 this year, since plans were starting early with more activities being planned. She spoke on behalf of City Manager, Steve Blancarte, who requested that this issue be directed to the Commission for consideration since the event is a Recreation Department activity. If there is a consensus from the Commission to redirect recreation funds to the Scholarship Foundation after tonight's meeting, the recommendation will be forwarded to the City Council for consideration. Commissioner Fraijo asked Recreation Supervisor Grijalva if he had allocated those funds for anything definite. He said he had nothing specific because the City has been very good about helping to fund events in the past. He expressed the opinion that having the funds going toward something like the Scholarship Foundation not only helps attract sponsorship from outside organizations, but also helps to reduce the cost to the City. Commissioner Chico asked if there are plans to have food vendors and a band featured, and requested that Recreation Supervisor Grijalva talk to the sponsors about the band using foul language since this is a family-oriented event. Recreation Supervisor Grijalva advised that all rap music is being eliminated, and advised that he would like to have PARKS & RECREATION COMMISSION MINUTES APRIL 4, 2001 REGULAR MEETING PAGE 4 David Leon and the Little Jugs, and/or Mega 100 perform. He said that Brenton Wood plans to return this year. Recreation Supervisor Grijalva expressed the belief that this year it would help attract more of the public if trophies were presented to the winners from the various sponsors of each category. He advised that he scheduled the car show for the second week in November and would have plenty of time to promote this event. Commissioner Fraijo made a motion to recommend that the proceeds be contributed to the Scholarship Fund. Seconded by Commissioner Chico. The motion was unanimously approved, Commissioner Duran absent. Assistant for Administrative Services Diaz added that tentative plans are being made for a dedication ceremony for the El Nido Park for Sunday, June 3`d and asked for Commission feedback. Commissioner Chico asked if the ceremony was being planned for the morning or the afternoon. Assistant for Administrative Services Diaz said she thought the afternoon would be best. The Commission decided Sunday, June 10`h would be better because there is a church fiesta scheduled for June 3`d at Our Lady of Guadalupe Church. Assistant for Administrative Services Diaz said she would propose this date to the Council and return to the Commission with its decision. COMMISSIONER ITEMS COMMISSIONER CHICO Commissioner Chico asked Director of Public Works Posada about the previously requested lettering for the outside wall of the Recreation building. Director of Public Works Posada said he would follow up. She asked if the walk through the park was still planned for May, and commented that the plaza was looking rather shabby. She asked Director of Public Works Posada if a community volunteer program is still being planned to help improve the plaza area. He said that at the request of the City Manager he was obtaining various estimates as to what it would cost to replace and maintain the evergreens and planters. A determination needs to be made if it would be better to have a volunteer program or have the Public Works Department do the work. She reminded him that it would need to be done by the Fourth of July. PARKS & RECREATION COMMISSION MINUTES REGULAR MEETING APRIL 4, 2001 PAGE 5 COMMISSIONER FRAIJO Commissioner Fraijo asked Recreation Supervisor Grijalva if musical entertainment is being planned for the Fourth of July, and he replied that the band "War" is being considered, but there have been difficulties with the arrangements because the band has an international agent. At this time she also commented about her prior discussion with Recreation Supervisor Grijalva on the converting of one of the tennis courts into a skate park, and stated that she is still against this. Commissioner Chico agreed. Assistant for Administrative Services Diaz remarked that the City Manager is soliciting proposals for a master plan for the entire park property to include some of the expansion projects have been discussed, e.g. the Skate Park and possibly a new library. Community meetings are being planned as part of the master plan process. CHAIR DIAZ Chair Diaz advised that he has talked to Recreation Supervisor Grijalva about the skate park but is keeping an open mind. He also complimented the work that was done to the baseball field. SPONTANEOUS COMMUNICATIONS There were no speakers. ADJOURNMENT There being no further business to conduct, the meeting was adjourned at 6:33 p.m. to May 4`h, 2001. Dan Diaz, Chair ATTEST: Linda J. Kimbro, Deputy City Clerk